New Year’s Maintenance Resolutions: 4 Steps to Maintenance Improvement

New Year’s Maintenance Resolutions: 4 Steps to Maintenance Improvement

As the New Year approaches, we think about process improvements and goals for the year ahead. Similar to personal resolutions, business resolutions involve a look at the past year: what worked and what didn’t work? Maintenance and Facility Managers look for ways to improve maintenance performance and reduce costs in the coming year. Here are some maintenance resolutions to consider.

1. Plan

Develop a plan. Monthly, quarterly, and yearly process improvements and measureable goals will help keep a maintenance department moving forward. Perhaps you want to reduce your equipment downtime or re-organize all your assets. Develop a plan and timetable and execute it against defined benchmarks.

Establishing goals for the year go hand-in-hand with developing the annual budget. Be sure to include new equipment needs, staff training, and any new initiative requirements to meet your goals.

2. Update

If your company is still relying on spreadsheets or the even old-fashioned pen-and-paper method to track assets and work orders, this resolution is especially important. The time has come for an updated maintenance strategy and process. Let 2013 be the Year of the Computerized Maintenance Management System, CMMS.

There are many advantages to upgrading to a CMMS. These advantages include: efficient work order management; preventive maintenance scheduling; access to real-time information; documenting data for reports; ability to analyze reports on work orders, assets, labor usage, and parts and inventory for possible improvement.

3. Maintain

All assets require a certain amount of upkeep. In order to preserve an asset, specific procedures must be in place. A robust CMMS will help you schedule preventive maintenance and gather data to document and report on actual asset life.

Reduce downtime, conserve assets, and decrease repair costs. If any equipment was prematurely replaced last year or if there was an increase in breakdowns, a preventive maintenance strategy will guarantee operational improvements.

4. Measure

Start by setting certain benchmarks in order to measure maintenance performance and determine results. Key Performance Indicators (KPI) allow for operational analysis so goals can be set and monitored.

Track and measure the things that are most important to your department. Topics might include: time between failure, PM schedule compliance, unplanned maintenance. Analyze these KPIs throughout the year in order to make improvements.


Interested in maintenance management software for your business or organization? Check out the great features and pricing available with our CMMS solutions!