Watch Our Latest Webinar

Ultimate Checklist for Preventive Maintenance in Manufacturing



In the fast-paced world of manufacturing, “What can be done to avoid unexpected equipment breakdowns and improve our operational efficiency?” is a question that often keeps plant managers up at night. The answer to this pressing problem can be found in two words:

Preventive maintenance involves regular inspection and servicing of critical manufacturing equipment according to a fixed schedule, aiming to identify and resolve issues even before they escalate into serious problems. This proactive approach extends the life expectancy of your equipment, reduces maintenance costs, minimizes unplanned downtime, and ultimately boosts your production performance.

Yet, implementing an effective preventive maintenance plan is more complex. It requires a well-thought-out balance of regular testing, calibration, inspection, adjustment, alignment, and proper machinery installation. Industry’s golden rule? The ‘10% Rule of PM’ – striving to execute preventive maintenance within 10% of a time-frequency to achieve standard compliance.

So, how do we at MicroMain fit into this puzzle? Our powerful, easy-to-use CMMS helps you manage this complex maze of preventive maintenance, ensuring you stay on top of your maintenance schedule. Stay with us in the ensuing sections, where we delve into the core aspects of preventive maintenance and offer insights on how you can harness its full potential to drive your manufacturing efficiency.

Understanding the Concept of Preventive Maintenance

Definition of Preventive Maintenance

Preventive maintenance in the manufacturing industry is a proactive approach where regular inspections, servicing, and replacements are carried out to keep equipment functioning optimally and prevent unexpected breakdowns. Just as you regularly change the oil, replace filters, and rotate the tires on your car to keep it in top shape, preventive maintenance involves similar proactive actions for your manufacturing equipment.


The Importance of Preventive Maintenance in Manufacturing

In the industrial landscape, preventive maintenance is not merely an option; it’s a necessity. It plays an integral role in maintaining industrial equipment, curtailing costly equipment failures, and enhancing productivity and profitability. When you proactively maintain your industrial equipment, you deter inefficient operation and equipment failures. This approach allows your manufacturing processes to run smoothly, reducing the likelihood of expensive and time-consuming disruptions.

Research has shown that companies committed to quality prioritize proactive maintenance over reactive maintenance. This commitment to prevention rather than reaction can significantly benefit your company, contributing to more efficient operations, fewer breakdowns, and a healthier bottom line.


The Difference Between Preventive Maintenance and Reactive Maintenance

While preventive maintenance is a proactive approach, reactive or corrective maintenance involves waiting for problems to occur and responding to them. Although some level of reactive maintenance is often unavoidable due to unpredictable equipment issues, it should ideally form a minimal part of your maintenance strategy.

Why? Because prevention is better than cure. It’s more effective to prevent problems from occurring in the first place rather than react to them when they arise. For example, while driving a critically low-on-oil car could cause irreversible engine damage, it won’t necessarily jeopardize the driver’s life. However, it’s still urgent that maintenance be carried out to prevent potential damage.

At MicroMain, we understand the importance of preventive maintenance and the potential consequences of a reactive approach. We’re here to help you navigate your preventive maintenance journey, offering solutions that can help you shift from a reactive to a proactive maintenance strategy, maximizing equipment availability and minimizing product defects.

Stay tuned for our next section, where we deep dive into the role of a Computerized Maintenance Management System (CMMS) in preventive maintenance and how it can be a game-changer for your manufacturing operations.

The Role of a Computerized Maintenance Management System (CMMS) in Preventive Maintenance

A Computerized Maintenance Management System (CMMS) can be a real game-changer when it comes to preventive maintenance in the manufacturing industry. It’s like having a super assistant helping you plan, track, and manage maintenance tasks effectively.


How a CMMS Helps in Scheduling and Tracking Maintenance Tasks

A CMMS is a digital tool designed to simplify the maintenance process. It enables you to schedule and track maintenance tasks with ease. You can keep tabs on your maintenance schedule, records, and functions in one place.

But let’s be clear. This system is about more than just replacing your old clipboard or spreadsheet. It’s about bringing efficiency and accuracy to your maintenance operations. A CMMS can generate work orders, schedule routine and preventive maintenance, and send reminders to the appropriate staff members. It can also manage inventory, showing how many of a particular item is in stock and how many parts were used in recent repair work.


The Benefits of Using a CMMS for Preventive Maintenance

Using a CMMS for preventive maintenance has several benefits. It can offer an instant view of all maintenance operations at any given time, generate safety instructions and risk assessments, and reduce the amount of work needed in periodic audits.

Moreover, a CMMS can store a maintenance history used in audits and ISO certification, aiding in record keeping and providing a database to scan previous repairs and find solutions to similar problems. A CMMS can help you reduce maintenance costs while improving performance and efficiency.


How MicroMain’s CMMS Software Can Enhance Your Preventive Maintenance Strategy

At MicroMain, we understand the complexity of managing preventive maintenance. That’s why we offer powerful, flexible, easy-to-use CMMS software catering to your unique needs.

Our CMMS is not just about tracking and scheduling maintenance tasks. It goes beyond the basics. It includes preventive and predictive maintenance in your plan, uses past data to make more innovative, cost-effective solutions, and helps keep track of warranty information and claims.

We believe in empowering our clients with the right tools and knowledge. We guide you through setting up our CMMS properly, from getting everyone on board to building a database of equipment and maintenance tasks. We provide online training tools, training centers, and on-site CMMS training, ensuring you get the most from your CMMS.

So, whether you’re a small business or a large enterprise, our CMMS can enhance your preventive maintenance strategy, reduce downtime, and boost productivity.

Preventive maintenance is all about staying proactive. With a CMMS, you’ll be well-equipped to keep your manufacturing operations running smoothly and efficiently.

The Seven Elements of a Preventive Maintenance Plan

Creating an effective preventive maintenance plan is not a one-size-fits-all process. It requires carefully analyzing your equipment, production processes, and facility layout. However, seven universal elements form the backbone of any successful preventive maintenance plan.


The Importance of Regular Testing in Preventive Maintenance

Testing is like a health check-up for your equipment. It helps identify potential issues before they escalate, ensuring your equipment is always in optimal working condition. Regular testing can include functional checks, performance reviews, and efficiency evaluations. By detecting minor issues early, we can prevent costly repairs and unexpected downtime, enhancing the overall productivity of your manufacturing operations.


The Role of Servicing in Preventive Maintenance

Regular servicing is essential to prolong the lifespan of your equipment. This includes tasks such as cleaning, lubrication, and replacing worn-out parts. Servicing keeps your equipment running smoothly and helps maintain its efficiency. Regular servicing is an investment that pays off in the long run by reducing maintenance costs and preventing equipment breakdown.


The Need for Calibration in Preventive Maintenance

Calibration ensures that your equipment provides accurate and consistent results, which is crucial for maintaining product quality. Regular calibration checks help identify any deviations in equipment performance, allowing you to make necessary adjustments. With calibration, your equipment may produce accurate results, leading to product defects and rework.


The Significance of Regular Inspections in Preventive Maintenance

Regular inspections are a key component of preventive maintenance. They provide a clear picture of the current state of your equipment, helping you identify any signs of wear and tear or potential faults. Inspections should be thorough and cover all aspects of the equipment, including mechanical parts, electrical systems, and software components. Keeping a detailed record of inspection findings can also assist in predicting future maintenance needs.


The Importance of Adjustments in Preventive Maintenance

Over time, your equipment may require adjustments to ensure optimal performance. These adjustments could include tightening loose components, aligning parts, or modifying software settings. Regular adjustments help maintain equipment efficiency and can significantly reduce the risk of breakdowns.


The Role of Alignment in Preventive Maintenance

Proper alignment of machinery parts is crucial for smooth operation and extending equipment life. Misalignment can cause excessive wear and tear, leading to premature failure of parts. Regular alignment checks help detect and correct misalignment issues, preventing costly repairs and unplanned downtime.


The Need for Proper Installation in Preventive Maintenance

The preventive maintenance process begins with the proper installation of equipment. Incorrect installation can lead to numerous problems, including reduced efficiency, increased wear and tear, and heightened risk of accidents. Therefore, it’s vital to follow the manufacturer’s guidelines during installation. Our preventive maintenance software can assist in maintaining a record of installation details, providing a reference point for future preventive maintenance tasks.

In conclusion, implementing these seven elements into your preventive maintenance plan will help ensure your manufacturing equipment operates at peak efficiency. At MicroMain, we understand that every manufacturing facility has unique needs. That’s why our preventive maintenance software is designed to be flexible, allowing you to customize your maintenance plan to suit your specific requirements.

The 10% Rule of Preventive Maintenance and Its Application

In the realm of preventive maintenance in the manufacturing industry, one principle that often comes into play is the 10% rule. This rule suggests that the cost of preventive maintenance should be around 10% of the replacement value of the equipment. It’s a simple yet effective way to ensure that your maintenance budget aligns with the overall value of your equipment.


Understanding the 10% Rule of Preventive Maintenance

The 10% rule is a benchmark to help you identify if you’re investing enough – or perhaps too much – into preventive maintenance. Suppose the annual cost of preventive maintenance for equipment is less than 10% of its replacement value. In that case, you might need to maintain the equipment more. Conversely, suppose you’re spending less than 10%. In that case, you may need to do more to keep the equipment in optimal condition, risking potential breakdowns and unplanned downtime.

This rule isn’t set in stone. Adjust this percentage depending on the specific equipment and its role within your operations. For example, critical equipment that could cause significant production downtime if it failed might warrant a higher percentage. In contrast, less critical items could be maintained at a lower cost.


The Benefits of Applying the 10% Rule in Your Maintenance Strategy

Applying the 10% rule to your preventive maintenance strategy can provide several benefits:

1. Budget Management: The 10% rule provides a clear target for your maintenance budget. This can help you manage costs effectively and justify your maintenance expenditure to stakeholders.

2. Balanced Maintenance Approach: The rule helps avoid over-maintenance and under-maintenance, ensuring you’re investing the right resources into keeping your equipment running smoothly.

3. Improved Asset Lifespan: Regular preventive maintenance, guided by the 10% rule, can extend the useful life of your assets, reducing the need for costly replacements.

4. Enhanced Operational Efficiency: Preventive maintenance can boost your overall operational efficiency by preventing unexpected failures and ensuring equipment operates at peak efficiency.

At MicroMain, we understand the importance of striking the right balance in preventive maintenance. Our CMMS software can help you implement the 10% rule effectively by tracking maintenance costs against the replacement value of your assets. This way, you can ensure you’re investing the right amount into maintenance, optimizing your operational efficiency, and maximizing your return on investment.

Implementing a Successful Preventive Maintenance Program

Implementing a successful preventive maintenance program in the manufacturing industry is a multi-step process that involves careful planning and dedication. Here are the key steps you need to follow:


Consulting Equipment Manuals for Maintenance Guidelines

Always start with the equipment manufacturer’s manuals. These documents provide specific instructions and guidelines on maintaining the equipment effectively. They offer insights into the types of maintenance required, along with the recommended frequency for each maintenance task.


Creating a Comprehensive Maintenance Schedule

Next, develop a comprehensive maintenance schedule. This should include routine tasks, such as inspections and cleaning, and more in-depth servicing, such as part replacements. The goal is to prevent equipment failure before it happens. Therefore, your schedule should be designed to catch potential problems early. Leverage our preventive maintenance software to help organize and streamline this process.


The Importance of Keeping Accurate Maintenance Records

Keep detailed and accurate records of all maintenance tasks performed. This includes what was done, who did it, and when. This information helps you track the health of your equipment over time and can aid in identifying patterns that can inform future maintenance schedules. Plus, it can boost your equipment’s resale value and help with warranty claims.


The Role of Staff Education in Maintenance

Educate your staff about the importance of preventive maintenance. They need to understand their role in maintaining the equipment and what tasks they’re responsible for. Provide training on how to perform inspections, service parts, and other maintenance tasks. This will ensure they know what to look for and how to address any issues they find.


The Need for Routine Equipment Inspections

Regularly inspect your equipment to monitor its condition. Industrial machinery experiences wear over time at varying rates, and regular inspections can help you stay on top of any potential issues. Create inspection checklists for each piece of equipment to ensure everything is noticed.


The Importance of Keeping Equipment Clean and Accessible

Keep your equipment clean and easily accessible. Regular cleaning is an essential part of maintaining the equipment’s functionality. And when equipment is easily accessible, it’s easier to inspect, clean, and service regularly.


Determining the Root Causes of Equipment Failures

When equipment failures do occur, it’s crucial to identify the root cause. This allows you to implement measures that prevent the same issue from recurring.


The Benefits of Purchasing Low-Maintenance Equipment

Whenever possible, opt for low-maintenance equipment. Not only does this save time and resources on maintenance tasks, but it can also lead to fewer interruptions in your production process.


The Importance of Keeping Spare Parts on Hand

Keep spare parts on hand for equipment that is critical to your operations. This can significantly reduce downtime when a part needs to be replaced.


When to Call in Professionals for Maintenance

Finally, know when to call in the professionals. Some maintenance tasks require specific skills or knowledge your team may not have. In these cases, hiring a professional can ensure the task is done correctly and safely.

These steps can help you create a robust and effective preventive maintenance program in your manufacturing facility. With preventive maintenance, you can reduce downtime, improve equipment lifespan, and ultimately, boost your bottom line.

Conclusion: The Impact of Preventive Maintenance on Manufacturing Efficiency and Productivity

Preventive maintenance in the manufacturing industry is not just a best practice but a strategic necessity. It’s a proactive approach that keeps your machines running smoothly, reduces the risk of unexpected breakdowns, and extends the lifespan of your equipment. Implementing a preventive maintenance program guided by a powerful CMMS like ours at MicroMain can significantly impact your manufacturing efficiency and productivity.


Reduced Downtime and Increased Productivity

One of the key benefits of preventive maintenance is the reduction in unplanned downtime. As IBM research reveals, 89% of asset failures occur randomly, which can result in significant work stoppages. Regularly inspecting, servicing, and replacing parts before they fail can avoid these unexpected disruptions and keep your production processes running efficiently.
“Since using the MachineMetrics’ predictive tool breakage technology, almost all our waste has been eliminated. We’ve calculated the savings at our Swiss turn machines to be about $72k annually…it’s been monumental, to say the least.” – Bob, BC Machining.


Cost Savings

The cost savings from preventive maintenance are substantial. Reduced repair costs and extending equipment lifespan quickly offset the initial investment in a preventive maintenance program. Unplanned downtime can cost businesses an average of $260,000 per hour, according to Aberdeen research. By preventing equipment failures before they occur, you can save significant money in the long run.


Improved Safety and Compliance

Implementing a preventive maintenance program also improves safety on the manufacturing floor. As per OSHA, 15-20% of industrial accidents are related to maintenance operations. Regular maintenance checks and timely replacements can prevent safety incidents caused by ill-maintained machinery. Moreover, it also ensures compliance with safety and quality standards, helping you avoid potential regulatory issues.


Data-Driven Decision Making

Lastly, preventive maintenance allows for data-driven decision-making. By tracking the usage and performance of your equipment, you can make more informed decisions about when to replace parts, schedule maintenance tasks, and manage work orders. This data-driven approach increases predictability, guides budgets, and helps in strategic planning.

In conclusion, preventive maintenance is crucial in enhancing manufacturing efficiency and productivity. It’s a strategic investment that delivers tangible benefits regarding reduced downtime, cost savings, improved safety, and data-driven decision-making.

So, are you ready to implement a successful preventive maintenance program and transform your manufacturing operations? Explore our CMMS and EAM solutions at MicroMain to get started.



Leave a Reply

Your email address will not be published. Required fields are marked *

3267 Bee Caves Rd
Suite 107-230
Austin TX 78746
(512) 328-3235
Learn More
Contact Support