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How to Implement Preventive Maintenance Control: 5 Proven Strategies


Wrestling with unexpected machinery breakdowns and expensive production downtimes? You’re not alone. Preventive maintenance control is the lifeline of your manufacturing operations. It’s a strategic, proactive approach focused on regular maintenance to prevent equipment failures and extend asset life. This involves scheduled inspections, adjustments, and repairs that ensure machinery performs optimally.

  • In a nutshell, preventive maintenance control:
    Reduces unplanned downtime by addressing potential issues beforehand
  • Maintains operational efficiency and reliability of machinery
    It is not determined by a machine’s condition but rather by manufacturer recommendations
  • Involves the use of preventive maintenance software like CMMS for streamlining practices
  • It helps avoid expensive downtime

At MicroMain, we deeply understand that preventive maintenance control can be a game-changer for manufacturing companies dealing with high maintenance costs, unplanned downtimes, and inefficient inventory management. With this proactive approach, we will guide you in reducing disruptions and increasing workplace safety and efficiency.

As we delve into the topic, we’ll take you through the importance of preventive maintenance, the different types of maintenance strategies, and the five proven techniques for effectively implementing preventive maintenance control in your organization.

Understanding the Importance of Preventive Maintenance Control

Preventive maintenance control is about keeping equipment running, optimizing performance, extending asset lifespan, and maximizing overall operational productivity. Let’s break down its importance into key areas.


The Role of Preventive Maintenance in Reducing Costs and Increasing Productivity

Preventive maintenance is crucial in reducing the costs associated with unexpected equipment breakdowns. Statistics show that poor maintenance can reduce a company’s production capacity by 20%. By meeting maintenance requirements, you prevent this fall in productivity, reduce downtime, and enable greater efficiency. Additionally, it is estimated that running a piece of equipment to failure can cost ten times as much as performing periodic maintenance.

At MicroMain, we understand the importance of cost efficiency and productivity, and our preventive maintenance solutions are designed to keep your assets in good working order, helping to boost your bottom line.


The Impact of Preventive Maintenance on Safety and Asset Lifetime

Preventive maintenance also significantly contributes to safety and extends the lifetime of your assets. Maintaining assets prevents potentially dangerous failures, mitigating against injury and any associated liability lawsuits. Furthermore, by ensuring equipment runs according to guidelines, you help improve the asset’s lifespan, resulting in fewer expensive repairs or replacements.


The Difference Between Preventive Maintenance and Corrective Maintenance

Preventive maintenance and corrective maintenance are two different approaches to asset management. While preventative maintenance is proactive, focusing on preventing future failures, corrective maintenance is reactive, only addressing issues after they have occurred.

Preventive maintenance involves regular, scheduled servicing of equipment to keep it running smoothly and efficiently. On the other hand, corrective maintenance, also known as “run-to-failure,” waits until equipment fails before taking action. This can lead to high asset downtime, unplanned expenses, and increased labor costs.

At MicroMain, we advocate for the preventive approach. By identifying and addressing potential issues before they escalate into major problems, we help you reduce downtime, save on repair costs, and prolong the lifespan of your assets.

In the next section, we’ll look at the steps involved in preventive maintenance control.

The Four Steps of Preventive Maintenance Control

Preventive maintenance control is a systematic approach to maintaining equipment and assets proactively. This method consists of a four-step process: inspection, detection, correction, and prevention.


Inspection: The First Step in Preventive Maintenance

The first step in preventive maintenance control is inspection. At MicroMain, we understand the importance of regular inspection as it forms the basis of any preventive maintenance strategy. This step involves regularly examining your equipment and assets to ensure they are in good working condition.

During the inspection, technicians might perform tasks such as cleaning, lubricating, and checking the overall condition of the equipment. This process helps identify signs of wear and tear or potential issues that might cause future problems.


Detection: Identifying Potential Issues Before They Occur

The detection phase involves identifying any potential issues that may arise in the future. This is done by analyzing the data gathered during the inspection. The goal is to spot minor issues before they escalate into major problems that can cause equipment failure or downtime.

At MicroMain, we leverage cutting-edge technologies like thermography and ultrasonic detection to identify microscopic changes in friction forces, which provide early warning signs of machine failure. This proactive approach helps us to ensure your equipment runs at peak performance.


Correction: Addressing Detected Issues in a Timely Manner

Once potential issues have been detected, the next step is correction. This involves addressing the identified problems promptly and efficiently to prevent any disruption in operations.

At this stage, faulty parts may be replaced, repairs may be carried out, and necessary adjustments may be made to ensure the equipment functions optimally.


Prevention: Implementing Measures to Avoid Future Issues

The final step in preventive maintenance control is prevention. This involves implementing measures to prevent the recurrence of the identified issues. These measures could include changing operation procedures, improving equipment design, or regular preventive maintenance scheduling.

At MicroMain, we understand the importance of prevention in maintenance management. That’s why we design our maintenance plans to not only address current issues but to prevent future ones as well.

In conclusion, preventive maintenance control is a proactive maintenance approach involving regular inspection, timely detection, efficient correction, and strategic prevention. This approach helps to minimize downtime, reduce maintenance costs, and extend the lifespan of your assets. The following section will discuss the different maintenance strategies you can adopt in your organization.

The Four Types of Preventive Maintenance Strategies

Before we begin, it’s crucial to understand that a one-size-fits-all approach only works when it comes to maintenance. Different situations require different strategies. Here are four key types of maintenance strategies that are commonly used in preventive maintenance control:


Corrective Maintenance: A Reactive Approach

Corrective maintenance is a reactive strategy that involves repairing or replacing equipment after a failure has occurred. This approach might seem wasteful, but it can sometimes be the most cost-effective solution for low-value assets that can be easily replaced.

For instance, a corrective work order is triggered if a particular machine overheats or makes an unusual noise. The fault is identified reasonably, and it’s not considered an emergency. Corrective maintenance ensures equipment flaws are caught before they escalate into a more serious, potentially costly failure.


Preventive Maintenance: A Proactive Approach

On the other hand, preventive maintenance is a proactive approach that involves regular inspection, detection, correction, and prevention to avoid unplanned breakdowns and extend equipment life.

For example, in a preventive maintenance strategy, you might schedule an inspection of a bearing every six months and replace it when it has degraded beyond specified limits. Preventive maintenance programs are generally established using time or usage-based intervals for inspection, part replacement, and other pre-planned activities. This strategy is particularly effective for high-value assets where the cost of failure is high.


Risk-based Maintenance: Balancing Risk and Cost

Risk-based maintenance is a strategy that balances the risk of equipment failure with the maintenance cost. This approach prioritizes maintenance tasks based on the risk and potential impact of equipment failure. It’s a highly strategic approach that requires a thorough understanding of your equipment and the risks associated with its failure.


Condition-based Maintenance: Utilizing Real-time Data

Condition-based maintenance uses real-time data to monitor the condition of equipment and perform maintenance only when certain conditions are met. This strategy utilizes advanced technologies like IoT devices and predictive analytics to monitor equipment performance continuously. When the data indicates that a piece of equipment is likely to fail, maintenance is scheduled to prevent the failure. This approach can significantly reduce maintenance costs by avoiding unnecessary maintenance activities.

In conclusion, choosing the right maintenance strategy depends on a variety of factors, including the nature of your assets, the cost of maintenance, the potential impact of equipment failure, and the data you have available. It’s not uncommon for businesses to employ a combination of these strategies to achieve the best results. The following section will explore proven strategies for implementing preventive maintenance control in your organization.

Implementing Preventive Maintenance Control: 5 Proven Strategies

Now that we understand the different preventive maintenance strategies let’s delve into some practical implementation tips. Here are five proven strategies to ensure adequate preventive maintenance control.


Strategy 1: Utilizing Preventive Maintenance Software

Digital tools simplify the task of organizing and managing preventive maintenance tasks. High-quality preventive maintenance software can help you manage work orders, inspection records, and supply inventory. These tools streamline your tasks based on your facility’s unique operational needs and provide alerts and notifications to ensure timely maintenance.


Strategy 2: Regular Servicing and Upkeep of Production Components

Regular inspection and equipment servicing is a vital aspect of preventive maintenance control. This includes cleaning, lubrication, part replacement, and equipment repairs. Regular servicing extends the life of your assets, reduces maintenance costs, and increases overall productivity and efficiency.


Strategy 3: Implementing Predictive Maintenance Using IoT Technology

Transitioning to predictive maintenance can significantly enhance your preventive maintenance strategy. Using real-time data from Industrial Internet of Things (IIoT) devices, you can proactively address potential issues before they lead to equipment failure. This approach can minimize downtime and extend the lifespan of your equipment.


Strategy 4: Combining Preventive Maintenance with Other Maintenance Strategies

A balanced maintenance strategy often involves a combination of different approaches. For instance, you could use condition-based maintenance alongside preventive maintenance, which uses meter readings and sensor alerts to indicate when maintenance is required. This blend of strategies can significantly enhance equipment health and operational efficiency.


Strategy 5: Creating a Preventive Maintenance Plan

A well-structured preventive maintenance plan is essential for adequate control. The plan should outline clear instructions and maintenance operations to streamline tasks and improve efficiency. This includes setting up recurring work orders at regular times or usage intervals by OEM recommendations.

Implementing these strategies may seem daunting, but it can be accomplished smoothly with guidance and tools. At MicroMain, we provide industry-leading CMMS and EAM software to help you manage your maintenance operations effectively. Let us help you optimize your preventive maintenance control and drive your business to new heights of success.

The Role of CMMS in Preventive Maintenance Control

After understanding the importance of preventive maintenance and how to implement it, the next obvious question is – how can the process be made simpler? The answer is by using a Computerized Maintenance Management System (CMMS). CMMS is a tool designed to simplify the coordination of preventive maintenance tasks, offering numerous benefits to businesses.


How CMMS Simplifies the Coordination of Preventive Maintenance Tasks

Coordinating preventive maintenance tasks can be a complex process, but it becomes manageable with a CMMS. A CMMS is software that stores all your company’s maintenance data, making it easy to keep track of all inspections, repairs, and replacements. With all data conveniently stored in one place, a CMMS can effectively manage work orders, purchase orders, and inventory, making your maintenance operations run smoothly.

At MicroMain, our CMMS provides insights into active corrective tasks, tasks that still need to be scheduled, and the technicians assigned to cover each task. This transparency improves the efficiency of your maintenance operations, reducing unplanned downtime and increasing productivity.

A CMMS helps schedule and track maintenance tasks and assists in inventory management by showing how many of a particular item is in stock and how many parts were used in recent repair work. This feature is handy in reducing overstocking or understocking spare parts costs.

Moreover, our CMMS comes with a built-in chat function, making it easy for managers to communicate with each other onsite and push notifications that notify managers of essential changes. This feature fosters better communication and coordination among team members, further simplifying the maintenance process.


The Benefits of Using CMMS for Preventive Maintenance Control

Using a CMMS for preventive maintenance control offers numerous benefits. One of the main advantages is the reduction in maintenance costs. Our CMMS allows you to plan and prioritize maintenance tasks based on operations, minimizing disruptions to the work schedule when maintenance is performed. This efficient planning can lead to significant cost savings.

Another key benefit is the reduction in paperwork and manual data entry. Our CMMS provides an easier and more efficient way to keep records, which can be used in audits and ISO certification. This feature can save your team significant time and effort, allowing them to focus on more critical tasks.

The use of a CMMS also leads to improved technician and manager satisfaction. By taking administrative duties off technicians’ shoulders, our CMMS allows them to better focus on their jobs, increasing job satisfaction and productivity.

In addition, a CMMS can offer an instant view of all maintenance operations at any given time, generate safety instructions and risk assessments, and reduce the work needed in periodic audits. These features can significantly improve the efficiency of your preventive maintenance control.

In conclusion, a CMMS is invaluable in implementing and managing preventive maintenance control. At MicroMain, we’re committed to providing powerful, flexible, and easy-to-use CMMS and EAM software to help you effectively manage your maintenance operations. Contact us today to learn how we can help improve your preventive maintenance control.

Conclusion: The Future of Preventive Maintenance Control

Preventive maintenance control has evolved over the years, becoming more efficient and reliable thanks to rapid technological advancements. Preventive maintenance will continue to be a fundamental part of business operation strategies, especially in manufacturing and other industrial sectors.

Emerging technologies such as the Internet of Things (IoT), artificial intelligence (AI), and machine learning are set to revolutionize preventive maintenance. For instance, predictive maintenance strategies, an evolved form of preventive maintenance, will become increasingly precise. This will require more data and sophisticated analytics, but the payoff is substantial. Predictive maintenance models armed with this data can churn out powerful predictions, letting operators know with certainty when system failures will occur.

In addition, introducing prescriptive maintenance will take preventive measures to a new level. It doesn’t just show when and why failure will happen. Still, it also provides different options and potential outcomes to mitigate any risk to the operation.

The integration of CMMS will remain critical in the future of preventive maintenance control. Tools like ours at MicroMain can facilitate effective preventive maintenance control by enhancing planning, scheduling, and coordination. These systems help reduce costs and increase productivity, but they also play a crucial role in ensuring safety and extending the lifespan of assets.

Finally, the shift towards a hybrid maintenance model that combines preventive maintenance with other maintenance strategies will likely continue. For example, planned, reactive maintenance is a strategy that results from a conscious choice to exclude selected equipment from the planned maintenance system and run it to failure instead. This strategy analyzes preventive or predictive maintenance costs and safety considerations versus equipment lifespan, organizational value, and replacement cost.

In conclusion, the future of preventive maintenance control is bright and full of potential. As technology advances, we at MicroMain will strive to stay ahead of the curve, providing industry-leading features and a trusted reputation. We invite you to explore our software solutions and services to discover how we can help you implement effective preventive maintenance control strategies in your organization.



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