Parts Inventory

MicroMain has a very flexible parts inventory section, which allows you to track, stock, and retrieve parts from multiple warehouses and multiple points within the warehouse. Parts inventory is tracked as available, reserved, on-hand, and on-order.

MicroMain automatically tracks all changes to part inventory levels and individual part costs whenever parts are added to a purchase order, received into inventory, issued and returned from assets and labor, or added and removed from a work order. Whenever you add a part to a work order, for example, the quantity is "reserved" for the work order from the "available" parts inventory. When the work order is "completed," the "reserved" quantity used is subtracted from the part's "on hand" inventory. When a work order is "canceled," the "reserved" quantity is returned to the part's "available" inventory.

You will see this cumulative, running inventory information, adjusted with each transaction, and displayed on each screen related to parts. You can also view parts inventory changes through the Event Viewer log or through many detailed reports.

You can receive parts into inventory two ways: through purchase order parts and non-purchase order parts. (Purchase orders link directly to the parts section for history and receiving purposes.) When parts are received, each one is noted as to location, including primary location and aisle, shelf, and bin. If you move parts and update the location, this is automatically reflected on any assigned vehicles, work orders, tasks, and purchase orders.

A summary of part information—quantity and costs associated with each individual part—is available on an infosheet so you can analyze part usage and costs on month-to-date, year-to-date, and life-to-date bases. MicroMain also alerts you when you are under your defined minimum on-hand parts being assigned to work orders.

With a Pocket PC, you can also record physical counts electronically, using a barcode scanner if you desire. Once a physical count is complete, it’s easy to compare actual quantities with existing inventory levels, make adjustments as needed, and print variance reports. You can use MicroMain Inventory on your Pocket PC wirelessly or through cable synching to update the MicroMain database.

Learn more about MicroMain Maintenance Management and MicroMain Inventory (physical counts using Pocket PC).

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