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Maintenance Management
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Capital Planning
Proactive Planning
What is FCI?
Capital Requests
Asset & Assessments
Data Organization
Capital Projects
Reports
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MicroMain Capital Planning Software
Proactive Planning
Your proactive planning can include assessing current facility and asset conditions, receiving capital requests, setting priorities, and estimating costs.
MicroMain will help you gain a thorough understanding of deferred maintenance cost compared to current replacement value with an industry-standard Facility Condition Index (FCI). MicroMain automatically calculates the FCI, giving you an easy way to compare buildings or sections of facilities/sites for renewal needs. With this information, you can make better decisions for proactive management of your facility upkeep and growth over time.
What Is FCI?
The Facility Condition Index (FCI) is a quantitative, objective measure of the current condition of a facility. The FCI is reached by calculating the ratio of the cost of maintaining the asset versus the total replacement cost of the asset. MicroMain automatically calculates the FCI for you, so you can compare the relative condition of a single building, a group of buildings, or your total facility. The FCI helps you determine prudent steps in developing your capital plan.
Capital Requests
Each organization using MicroMain will determine how it will receive, process, and use petitions by groups or individuals for long-term operating or maintenance expenditures (capital requests).
For some organizations, the capital plan will be based entirely on capital requests. For others, a group will be responsible for assessment of buildings and components and will move forward in the capital planning process; part of the process could include receiving capital requests from other groups in the organization.
Asset and Building Assessments
In order to determine deferred maintenance priorities and, ultimately, your capital plan, you start by assessing your current building components in order to develop a capital plan. This assessment of building systems or parts of a building helps you determine current conditions and future reliability.
Building components are building systems or parts of a building, such as HVAC for Building 12. You can complete the assessment yourself or have a third-party firm capture the needed data using the software. You establish component ratings and values and use industry-standard component classes in your assessment. These are then used to calculate the priority, priority year, and useful life of the component. You can then generate a cost estimate for the building component and use that in a capital plan.
A rating/class score is created by taking the component class value (such as Energy or Safety Compliance) and adding it to the component rating value (such as Poor or Good). This score determines a priority (from 1 to 10) determining the urgency of the action required and suggested years to advance in the capital plan.
Data Organization for Planning
MicroMain helps you organize data related to building components in a consistent way. Space types, for example, define the functional areas and spaces in a building. A number of industry-standard building space allocation types—such as administrative, mechanical, HVAC, storage—are included in the program. Consistent usage of space types helps you optimize area usage and resource planning at your facility.
Maintenance types describe the work or action needed for a specific component. The software is pre-loaded with standard types, such as acquisition or renovation, but you can customize these to include any maintenance types you might need.
Capital Projects
The progress of your capital plan can be tracked with MicroMain Maintenance Management. MicroMain automatically generates the project information needed to complete the work and track actual costs related to your capital plan.
You can easily monitor the work orders and detailed costs related to the capital project with a live tally of actual costs and a capital project summary.
Reports
When using all of MicroMain’s functionality, you’ll have access to more than 700 standard reports. These reports allow you to measure progress and see the results of your work in managing your facility, plant, or organization.
Many MicroMain reports can be filtered on data within the report. You can also generate reports within your own specified date range. In this way, you have access to a virtually unlimited number of reports detailing the precise information you need.
Standard MicroMain reports are sorted into groups including completed work orders, open work orders, projects, tasks, assets, parts, and labor. Other groups include purchase orders, contracts, vehicles, buildings, meters, and tools. Many facility management reports focus on drawings, occupancy—including churn rate, density factors, and vacant space—and areas, including by tenants and assets. Reports related to deferred maintenance/capital planning include those detailing buildings, capital plans, capital requests, and cost estimates.
Many reports in MicroMain offer budget comparisons, cost analyses, time-and-cost or time-and-charge analyses, cost estimates, charge back, and cost summary information. Total cost of ownership (TCO) reports for assets provide valuable information, as do month-to-date, year-to-date, and life-to-date costs per part or asset. This information is also used to create productivity and trend analyses.
In addition to narrative reports, MicroMain offers Gantt-style project reports and many graphs to easily show percentages or comparisons. You can also select from many barcode printing options to print your barcodes.
You can also easily create your own reports, customize reports to include your own terminology, and combine several reports into a unique batch report. You can import data from Microsoft Office applications, too, in creating specific reports.
Learn more about MicroMain Capital Planning.
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*We never sell this information or disclose it in any way to third parties.
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