Features

MicroMain Capital Planning

Improve facility assessment practices, long-range planning, and cash flow

Now you can simplify planning for your long-term facility needs. Catalog deferred maintenance, anticipate needed work, determine priorities, estimate costs, and plan proactively for the future. Easy to learn and simple to use, MicroMainä Capital Planning gives you the tools you need to protect your facility and asset investments and conserve cash flow.

Plan Proactively
Every organization faces facilities that are aging, infrastructures that become out-of-date, and assets that wear out. With MicroMain software, you can look at the big picture of your facilities’ conditions and plan accordingly. Instead of continually replacing building components—or continually extending your deferred maintenance—you can look at your entire portfolio of properties and determine what work is needed now and what work is needed over the next several years.

The software is very flexible, so you can use it in the way that makes the most sense for your organization.

Using MicroMain software for proactive planning, you can:

• Put controls in place for consistent analysis of needs
• Accurately determine building component lifecycles
• Use FCI to determine repair or replace
• Avoid new construction when renovation proves cost-effective
• Reduce emergency repairs
• Improve operational efficiencies
• Justify capital expenditures

The software is very flexible, so you can use it in the way that makes the most sense for your organization. For example, each organization will determine how it receives, processes, and uses capital requests in developing its capital plan. Standard data is included for these requests, such as requester, email, request date, location, department, and account. Status, approved date, and total estimated costs associated with the request are also included, as is notification if the request is budgeted and fiscal cycle. However, the way these requests are used will vary from organization to organization. These requests, which could be for new assets or replacement of building components, could result in multiple scenarios for consideration.

MicroMain realizes that every university, government, hospital, and other organization handles capital planning a little differently. So we make sure you’re able to:

• Conduct your facility assessment yourself or with third-party firms
• Manage your different account records
• Determine your own cost estimates
• Set parameters that make sense for your organization
• Use filtering options for reports

Unlike other vendors, MicroMain makes its software available “open.” This unprecedented offering gives you complete solution control and flexibility. By having access to the source code, you have the option to use your own staff or third-party programmers for any needed customizations. You can customize core functionality to suit your needs, modify parts of the program, or create your own custom reports.

Assess Consistently
MicroMain Capital Planning is designed to help you set standards for consistent determination of and reporting of facility conditions throughout your organization. This assessment data—the information you gather about your buildings and building components— is stored in a central database, eliminating the various silos of disparate data found in many organizations.

To help you assess consistently, the software is pre-loaded with standard:

• Building space types
• Maintenance types
• Specifications
• Component classes
• Component ratings

The industry-standard space types and maintenance types help you set standards for classification throughout multiple buildings.

With the software’s rating/class score, too, you can be sure staff or contractors are following the same criteria for assessments. This comparative score is created by taking the component class (such as Energy or Safety Compliance) value and adding it to the component rating (such as Poor or Good) value. The rating/class score then determines a priority (from 1 to 10), which indicates the urgency of the action required and suggested years to advance in the capital plan.
By consistently assessing the current condition of your buildings and assets, you can easily catalog both immediate maintenance needs and deferred maintenance needs. You can then prioritize your deferred needs and estimate work and costs needed to perform a requested service on a building component. Cost estimates contain information about the service, such as where and how it is to be completed; who is supposed to do it; any supplies needed; and an estimation of the cost. The cost estimates then help determine your capital plan.

Reduce Costs for Maintenance
By taking a good look at the current condition of your buildings and components, including building infrastructures and utilities, you will be able to plan appropriately for maintenance repairs. A major consideration is your Facility Condition Index (FCI), which is the industry-standard measure of the current condition of a facility.

MicroMain automatically calculates the FCI for you. This figure—reflecting the cost of deferred maintenance divided by the current replacement value—helps you determine whether you should repair or replace the building or its components.
By planning for future, you’ll know whether or not you should provide non-urgent maintenance for buildings or assets that are going to be replaced within a specific period of time. You’ll also be able to budget for maintenance that will need to take place within the next year or several years. Emergency repairs, and their attendant higher labor and part costs, can be avoided or reduced with the help of capital project prioritization and budgets.

Track Planned Work
Once you develop your capital plan and know what work needs to be done, you can use your data and MicroMain’s Maintenance Management software to track the progress of that work. You can monitor work orders and costs related to the capital project. In addition, you can keep a live tally of estimated and actual costs within the capital planning software.

Unlike other vendors, MicroMain provides both the capital planning and asset management (CPAM) functionality with the computerized maintenance management system (CMMS) functionality—in one system, using one database. This streamlines workflow and saves you time and money.

See the Benefits
In addition to improving operational efficiencies, you’ll see the benefits of MicroMain’s software through:

• Detailed information in capital requests
• Accurate condition assessments
• Automatic priority and comparison calculations
• Improved consistency of data collection throughout the enterprise
• Simplified project management
• Reduced costs immediately and long-term

The software also enables you to present valid cost and condition data and multi-year planning to justify your funding requests. Actual costs compared to estimated costs for capital expenditures also help you report on and justify the project over time.

With MicroMain, you can use the hundreds of standard reports included with the capital planning software, specifically related to buildings, capital plans, capital requests, and cost estimates. Reports also track the work of the plan as it takes place in upcoming years. You can also create specific reports, as needed, through easy filtering or customization.